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Annual Members Meeting – March 19, 2006

Posted in Governance on March 19th, 2006 by Nevada Chess

Minutes of the Annual Members Meeting, March 19th, 2006
Schoolhouse Chess Center, 3004 Rigel Ave., Las Vegas

The meeting was called to order at 4:05 pm by President Charles Hatherill.
Board Directors present: Charles Hatherill, Dan Conver, Allen Magruder
Board Directors absent: Richard Risley, Edward Silakowski, Milivoj Filipas, Kime Patraw
Members present: G. Barrett, J. Trivett, C. Bird, C. McVoy, D. Maynard, C. Gauvin

Director and Secretary Richard Risley, Las Vegas resident, is recovering from recent surgery and sent his apologies. Allen Magruder volunteered to take the minutes in his place. Directors Milivoj Filipas and Kime Patraw, residents of Northern Nevada, were unable to attend this location at this time.

President Hatherill asked Treasurer Magruder for a financial report. Magruder summarized the report he gave at the last Board of Directors meeting in February. For the period from 3/5/05 through 2/3/06, beginning balance $1984.37, total inflows $1393.00, total outflows $1203.45, net total $189.55, ending balance 2/3/06 $2173.92.

Discussions, Proposals, Action Items
1. Support of Denker and Polgar Scholastic Candidates
The initial discussion centered on what was agreed upon at the last member’s meeting, and whether that was binding on the board of directors. Minutes from the last year’s meeting were not available to settle the first issue, but most present at last year’s meeting seemed to recall the support provided by Nevada Chess Inc. would be at least 50% of the proceeds given to Nevada Chess Inc. from the annual State Scholastic tournament for the Denker candidate, and $100 for the Polgar candidate. Last year’s support was supplemented by a $60 contribution from Richard Risley to $400 for the Denker candidate, Michael Patraw, and by $100 from Edward Silakowski to $200 for the Polgar candidate, Rio Patraw. This year’s State Scholastic tournament was not as well attended as last year’s event, particularly in the K-12 and K-8 sections. Hatherill proposed that this year our affiliate allocate $300 for the Denker candidate and $100 for the Polgar candidate. This was seconded by Magruder and approved by all present.

After some discussion, it was generally agreed that the organizer of the State Scholastic tournament has the responsibility to advertise and arrange to satisfy the requirements for these awards, consistent with the requirements of the Denker and Polgar tournament sponsors. John Trivett proposed that the Polgar candidate be the top girl finisher in the K-12 section of the State Scholastic tournament. This was seconded by Chad Gauvin and passed, with 7 for and 2 against.

There was a difference of opinion on whether member’s meeting decisions were binding on the board of directors until the next annual member’s meeting, according to the By-Laws of Nevada Chess Inc. This was not determined, though it seemed generally agreed that unless proposed and approved in the member’s meeting, other issues may be decided by the board of directors, e.g. determine the Denker (but not the Polgar) alternate candidate if the prime candidate is unable or unwilling to attend those tournaments.

2. Other Scholastic Support
In order to distribute a larger portion of the proceeds from the State Scholastic tournament given to Nevada Chess Inc. to the elementary school players, after some discussion Magruder proposed that Nevada Chess Inc. pay or arrange to pay the entry fees to a local major chess tournament, up to $100 each, for the top player in each of the K-3, K-5 and K-8 sections which have more than 50 players in the section. This was seconded by Trivett and passed with 8 for and 1 abstain. The “local major” tournaments mentioned were the National Open held annually in Las Vegas, and the Reno Open and Far West Open, held annually in Northern Nevada.

During this discussion, Charles Hatherill called Alan Losoff, organizer of the National Open to be held this June, and secured 3 free entries for this year’s K-3, K-5 and K-8 winners of our State Scholastic tournament.

3. Nevada Chess Bulletin/Newsletter
Charles Hatherill volunteered to be temporary editor of the bulletin and committed to assembling the next issue for distribution by mid-April. John Trivett volunteered to continue contributing articles for the next and succeeding issues. Dewey Maynard volunteered to arrange for printing the issue. Allen Magruder volunteered to preview the issue for content before printing, and for providing mailing labels and postage from Nevada Chess Inc. funds, and for delivery of issues to post office if necessary. Contributions from others, particularly over the internet, are encouraged.

4. Election Results
John Trivett, Election Chairman, was assisted by Gordon Barrett in tabulating the results of the 2006 Nevada Chess Inc. election. There were only two candidates for the three open seats on the Board of Directors, Charles Hatherill and Milivoj Filipas. Seven ballots were returned of the 20 sent out, with the following result:

Milivoj Filipas 7 affirmed 0 not affirmed 0 no opinion
Charles Hatherill 5 affirmed 2 not affirmed 0 no opinion

After some discussion, Dewey Maynard volunteered to fill the 3rd open seat on the board and was approved by current board members, Hatherill, Conver and Magruder for a one year term, effective until the 2007 election, in accordance with the By-Laws on Nevada Chess Inc.

5. 2007 State Scholastic Tournament
Charles Hatherill reported that Kime Patraw, who has relocated to Northern Nevada from Las Vegas, cannot be prepared to organize the Nevada State Scholastic Tournament until possibly year 2008. Chad Gauvin, representing the Schoolhouse Chess Center in Las Vegas, said he would like to work with Charles Hatherill arranging the 2007 tournament at Palo Verde HS or another venue secured by the Schoolhouse Chess Center (pending approval of the Board of Directors). Hatherill agreed. Gauvin could possibly arrange a site for as many as 400 players and for extensive advertising of the event at the many schools currently served by the Schoolhouse Chess Center.

6. Board of Directors Officers
The Board of Directors and their term expiration for 2006-2007 are:
Daniel Conver (2007)
Milivoj Filipas (2008)
Charles Hatherill (2008)
Allen Magruder (2007)
Dewey Maynard (2007)
Richard Risley (2007)
Edward Silakowski (2007)

Magruder suggested the board meet before the end of March to decide who will serve until the next election as president, vice president, secretary and treasurer. He will try to arrange that meeting by internet and mail.

7. Meeting Adjourned 6:00 pm
(Please note that these minutes are the unapproved minutes from the meeting. If you think there are any errors that need correcting, please email them to Allen Magruder as soon as possible.)

Annual Members Meeting – March 27, 2004

Posted in Governance on March 27th, 2004 by Nevada Chess

Minutes of the Annual Members Meeting, March 27th, 2004

The meeting was called to order by President Chris Bird at 3:05 pm.

Opening Remarks
Chris Bird opened the meeting by asking for a moments silence to recognize the passing of Norm Harvey who had done so much for Nevada Chess and chess in the Las Vegas area. Chris passed thanks to John Currell for his work done as Clearinghouse Coordinator and also to outgoing Directors John Trivett and Ron Gentil.

Minutes from 2003 Meeting
The minutes of the 2003 minute were read and Allen Magruder proposed and John Trivett seconded the motion that “the minutes were a true and accurate record of the meeting”. The motion passed unanimously.

Increase in Membership Dues
An item from last year’s meeting was the motion that a subcommittee be arranged to discuss a proposed increase in membership dues. The subcommittee proposed a recommendation to the Annual Meeting that “the dues be increased to $12 for an adult, $6 for juniors and $15 for family memberships (no increase)”. The motion passed unanimously. An additional motion was made that “multiple year memberships be offered for adults, e.g. $30 for 3 years, $40 for 4 years and $50 for 5 years”. The motion passed.

Bylaws
Chris Bird noted that the Bylaws had been amended at a Special Member’s Meeting on May 31, 2003.

Polgar Tournament
A discussion took place over whether Nevada Chess should contribute something to a Nevada representative to attend the Polgar Tournament for girls (similar to the Denker Tournament for boys). After the discussion Allen Magruder proposed and John Brown seconded the motion that “Nevada Chess contribute $100 to the Nevada Polgar Tournament representative”. The motion passed unanimously.

Nevada Libraries
Chris Bird brought up a case where someone had gone into a library to ask about local chess and the library had no information to provide. A proposal was made by Kim Patraw, seconded by Dan Conver that “Nevada Chess commit $300 to putting a chess set and board in Nevada libraries, along with a flyer advertising Nevada Chess and where to find information about local activities” (e.g. the website and a contact for information). The motion passed with 10 people in favor and 1 against.

State Scholastic Tournament
Allen Magruder mentioned that he thought the early entry date should be eliminated from the State Scholastic Tournament as he felt it was putting some people off entering late for the event. The issue of trophies for the State Scholastic tournament was also brought up at the same time. In the end it was decided that these matters should be left to the organizer of the State Scholastic tournament, who in the end has responsibility for ensuring a successful event.

2004 Election
The ballots for Election 2004 were opened, verified, and counted. 10 Ballots were received. Votes tallied were as follows, Charles Hatherill 8 and Richard Risley 6. Since three positions were open both members were appointed.

Meeting adjourned at 4:00 pm.

Special Members Meeting – May 31, 2003

Posted in Governance on March 31st, 2003 by Nevada Chess

Minutes of the Meeting Held May 31st, 2003
CCSN Las Vegas, Bldg D, Room 221

The meeting was called to order by President Chris Bird at 3:05 pm.

The only item on the agenda was the Bylaws Proposal that was detailed in the April 2003 Nevada Chess Bulletin. The President asked for votes from those in attendance at the meeting. These votes were then added to the votes from the mail in ballots that were verified by members Chris Bird and Norman Harvey.

The result of the vote was 16 votes in favor, and none against. Therefore, the new Bylaws were adopted.

The meeting was adjourned at 3:15 pm.

Annual Members Meeting – March 15, 2003

Posted in Governance on March 15th, 2003 by Nevada Chess

Minutes of the Annual Members Meeting, March 15th, 2003
CCSN, Bldg D, Room 219

The meeting was called to order by President Allen Magruder at 2:58 pm.

First, a review of the last members meeting was discussed. This included the application of non-profit status by Nevada Chess and Chris Bird is handling this. Also, the list of Directors to the Nevada Secretary of State was 2 years late and this has been updated, with fines paid.

The Budget was discussed. The budget balance for fiscal 2002 was $1320. For fiscal 2003, for at least the first 9 months, income was $956, while expense totaled about $1375. With this deficit in mind, a motion was raised and seconded to raise the dues to $12 a year for 2004. Greg Niemi proposed an amendment to raise the dues to $15. In the discussion that followed, the member’s dues offset the cost of the bulletin, the State Scholastic pays for the $300 stipend to the Denker candidate and the State Champion’s expense is paid by the gifts received (i.e. Ken Sims and Reno Chess Club). Members were in favor of an increase in the dues, but an informal poll indicated a 50-50 split on whether it should be $12 or $15. A proposal was made that a subcommittee be created to analyze both increases and advise on which increase should take effect in 2004. A further motion was made that the Denker contribution be standardized at 50% of the Nevada Chess income from the State Scholastic, with a $200 minimum. The motion passed.

On behalf of the current State Champion, Jerome Weikel, Allen Magruder started a discussion regarding the prizes awarded to the State Champion and runner-up. It was felt that the Nevada State Championship has lost some of its prestige with small prizes. It was also felt that the qualification procedure also lacks prestige, funding and standardization. In the discussion, it was determined Nevada Chess needs to take control of the qualifiers in order to raise funds for the State Championship and to even incorporate the idea of Class Championships. The motion was made to form a subcommittee to look into improving the State Championship qualifiers. This passed.

Next Norm Harvey made the motion that the Board call another Membership meeting to amend the Bylaws by late May. Chris Bird suggested another subcommittee be formed to look at Norm’s drafts and to make any necessary changes. The proposed Bylaws will then be published in the April Bulletin and a membership meeting be scheduled for approximately 28 days after the Bulletin goes out. This passed.

Next, the ballots for Election 2003 were opened, verified, and counted. 19 Ballots were received and 18 were verified (one lacked a signature). Votes tallied were as follows, Dan Conver 14, Allen Magruder 13, Brad Zentmyer 12, Greg Niemi 6, Charles Hatherill 6. Since three take office, Magruder and Conver continue as directors. Zentmyer replaces Hatherill for 2-year term. With this, the meeting was adjourned.

At 4:30 pm, the Board of Directors, with a quorum present (excluding only Ron Gentil) met to discuss Officer placement. John Trivett proposed the following slate, Chris Bird President, Dan Conver Vice President, Brad Zentmyer Secretary and Allen Magruder Treasurer. Zentmyer refused the Secretary position so Trivett agreed to continue and the officers were officially placed unanimously. John Trivett pointed out that he actively solicited for nominations from Northern Nevada and that since none were forthcoming, one of the other ballot candidates, Niemi or Hatherill be appointed by the President until the 2004 election. Under advisement of the Board, as per the Bylaws, President Chris Bird appointed Charles Hatherill to serve the one-year term.

Annual Members Meeting – March 23, 2002

Posted in Governance on March 23rd, 2002 by Nevada Chess

Report on the Annual Members Meeting & Election 2002

The annual membership meeting was held March 23rd, 2002 at CCSN, Building D, Room 170A. First business was tallying the ballots of the 2002 Election. Results were: Chris Bird 8, John Trivett 10, Ron Gentil 10, Basil Zangrave 5, so Bird, Trivett, and Gentil are elected to two year terms (2002-2004), joining Charles Hatherill, Allen Magruder, Dan Conver, and Milivoj Filipas on the Board of Directors of Nevada Chess, Inc.

After some discussion regarding the non-profit status of Nevada Chess, Inc., Chris Bird was asked to look into the IRS requirements with the objective to file with the IRS for non-profit corporate status.

Chris suggested we might promote Nevada Chess membership by holding and advertising a Southern Nevada Championship tournament separate from one with a scholastic section, and provide a discounted entry fee to Nevada Chess members. Brad Zentmeyer suggested some number (10?, 20?) of the top finishers in the June scholastic tournament be given discounted or free entries in the Southern Nevada Championship. Chris volunteered to see whether there might be any conflicts with a Southern Nevada Championship Tourney in the July-September timeframe.

Board members need to decide in the near future assignment of the President, Vice President, Treasurer, and Secretary posts.

Report by Allen Magruder

Annual Members Meeting – March 24, 2001

Posted in Governance on March 24th, 2001 by Nevada Chess

Report on the Annual Members Meeting & Election 2001

On March 24, 2001, the annual members meeting of Nevada Chess, Inc. convened at 3:30 PM, and was chaired by Allen Magruder with John Trivett taking notes. The first order of business was determining the result of the election of board Members. Milivoj Filipas, Charles Hatherill, and Allen Magruder were elected to office with unanimous votes, which were counted in front of those in attendance. The new board members take office at the end of this Members meeting. The Chairman of the Election Committee extended the deadline by a few days in order to retrieve undelivered ballots known to have been mailed several days previously. With this election, Jerry Weikel and Norm Harvey leave office, and we thank them for their service.

Next, the bulletin was discussed and it was suggested that the page count be increased and paper quality be upgraded. A dues increase of $2.00 (to $12.00 a year) would pay for the postage increase. Another question raised was the financial justification for the October bulletin mailing to all USCF members in the state, since the SASP funds are now gone, and consequently financing this mailing is a significant burden on the annual budget. The possibility of two issues, a normal one for members and an abbreviated one for the rest, was discussed. The October issue is important for soliciting new members and nominations to serve on the board. The income statement was produced and discussed. Balancing the budget with reduced revenue was discussed, for the principal expense items of the bulletin, the Denker candidate stipend, and the state championship prize fund.

Report by
John Trivett
Election Chairman

Election 2001 – final tally:

Mike Filipas 7-0-1
Charles Hatherill 7-0-1
Allen Magruder 8-0-0

The new directors (2 year term) are Allen P. Magruder, Milivoj Filipas, and Charles Hatherill. They join the four approved in the year 2000 election (1 year left in term): John Trivett, Dan Conver, Ron Gentil and Regina Straver.